COVID-19

CORONAVIRUS (COVID-19) AND UBC’S RESPONSE: For updates, FAQs and resources, visit ubc.ca. For UBC Okanagan-specific updates, visit ok.ubc.ca/covid19.

Faculty of Creative and Critical Studies Faculty and Administrative teams will be working remotely following UBC guidelines for social distancing measures due to the COVID-19 pandemic.

No in-person appointments or meetings will be available during this time, but all services are continuing as usual.

If you have any questions, contact your instructors, or email fccs.ubco@ubc.ca and we will direct your inquiry to the appropriate person.

Information for Students

W2019 Term 2 Academic Matters

UBCO has introduced new grading options for students:

Students currently registered in undergraduate courses will be given a grade at the end of the exam period and then have until 6 May 2020 to choose one of the following options:

  • Do nothing. The percentage grade stands.
  • Request Late Withdrawal from the course through the Faculty offering it (deadline 11:59 pm PDT, May 6, 2020). The percentage grade is replaced with W.
  • Request Cr/D/F for one or more courses (deadline 11:59 pm PDT, May 6, 2020); the form to request Cr/D/F will be available on April 14, 2020.
    • Cr = 55% or higher | D = 50-54% | F = 49% or lower

To be eligible for Cr/D/F, a student must complete all the graded components of the course as normal. The instructor will submit the grades as normal, and the grade will appear on the student record.

Before requesting a Late Withdrawal or Cr/D/F standing for a course, we recommend that students explore fully the consequences of a Cr/D/F standing for admission into undergraduate programs (e.g. PPE), award consideration, admission to graduate and professional programs, and external scholarships. It is the responsibility of the student to ensure that a course with Cr/D/F standing complies with all regulations set out for their program.

We will provide you with more detailed information no later than April 14, 2020 and earlier when possible so you have the most possible time to inform yourself.

It will take some time to process the requests for Late Withdrawal and Cr/D/F standing, but these should appear on student records by the end of May 2020.

*Please note that once a student has submitted a request for Cr/D/F, it is a final decision; therefore, it is important that you make an informed and considered decision.

Late  Withdraw Requests

  • Given the current circumstances, Late Withdrawal Requests are being accepted and processed until May 6, 2020.
  • Students must complete the Late Withdrawal Form and submit it according to the directions on the form. No supporting documentation or signature from the instructor is needed.
  • If you have any questions, contact fccs.ubco@ubc.ca
  • Please note that we are receiving your requests, but due to volume they are taking several days to process; there is no need to send repeatedly.

Request for Standing deferred

  • Students can request a Standing Deferred for any course if  they need more time  to complete the required  coursework, and there is not more than 50% of the  work remaining.
  • Students must complete the Request for Standing Deferred form, and contact their instructor to work out a plan for completion, then submit the form according to the directions. No supporting documentation is required.
  • If you have any questions, contact fccs.ubco@ubc.ca

Term 2 Final Exams

  • Timed online final examinations will follow the same schedule as the in-class examinations originally planned.
  • Take Home Exams may be organized by your instructor. You should expect communication from them if this is the option that will be taken for your final exams.

Summer Courses

UBC Okanagan will continue to suspend all face-to-face classes and exams for summer courses. Faculty members will deliver their courses online for the summer terms.

  • View the list of courses that will be taught remotely in Summer Terms 1 and 2.

Graduate Students

Graduate students are asked to connect with their immediate supervisor and/or graduate program assistant. The College of Graduate Studies has some helpful updates for graduate students related to program progression.

Incoming Graduate Students: Please note that there will be no changes to funding and TA positions as noted in your offer letter. Questions can be directed to the program coordinators as listed on the graduate program pages.

Things to keep in mind if you are considering a Withdrawal (W)
We will make every effort to mitigate any negative impact on your progress. Nonetheless please keep the following in mind:

  • If you receive student loans, please contact sis.ubco@ubc.ca before withdrawing.
  • If you are a student who receives third-party sponsorship funding, please connect with your sponsor; in the case of Indigenous students contact a Student Advisor in Aboriginal Programs & Services prior to proceeding with a withdrawal, as doing so may result in financial or academic implications for funding.
  • There are potential impacts of course withdrawal on your academic standing. If you do not complete sufficient credits, you may not meet progression requirements (Please refer to your program in the academic calendar for specific requirements).

Your year-level standing requires completion of sufficient credits. The requirements vary by program, but for most programs it is as follows:

    • First year         0 to 23 credits
    • Second year    24 to 47 credits
    • Third year        48 to 77 credits
    • Fourth year     78 or more credits

CCS Building Access

Please note that while the main doors to the CCS building remain open to those with SALTO access, all studio spaces and labs are closed. This includes: the darkroom, print studio, all drawing/painting/sculpture studios, metalwork shop, woodwork shop, MAC lab, Spark Lab.

As there are no technicians working on campus, students are not permitted to access any of these spaces.

Information  for Faculty

Online Delivery of  Courses

COVID 19 and Faculty Appointment Matters

Merit/PSA

  • The requirement to submit annual reports for the purposes of merit/PSA assessments has been extended  to to May 4, 2020.
  • The dean’s offices deadlines to get the necessary documentation to Faculty Relations to process the increases is extended to June 24, 2020.
  • Assessments will be conducted remotely.

Tenure and Promotion

Tenure-track faculty (both Research and Educational Leadership streams) are understandably concerned about how the “research shutdown” and rapid transition to remote learning this spring and, likely, well into the summer and beyond, may negatively impact the development of your scholarly and educational records. The administration is currently discussing this matter with the Faculty Association, and you will updated with any developments. The Collective Agreement currently allows some flexibility for  granting extensions to the “tenure clock”, and Dean Traister is prepared to have that discussion with each of you whether or not the administration and FA can reach a system-wide agreement.

Planning for Fall 2020

We need to develop a plan for offering a fully remote curriculum for the Fall of 2020. Your department heads will be in touch with your program coordinators and units to spin this up. The shortest version: we need to look to the incoming first-year cohort; our ability to attract a strong cohort and minimize the Covid-19 fallout, so to speak, may well depend on our capacity to offer remote learning at least to first-year students. This way, we don’t turn the short term crisis into a longer term loss for the robustness of our faculty and programs.