COVID-19

CORONAVIRUS (COVID-19) AND UBC’S RESPONSE: For updates, FAQs and resources, visit ubc.ca. For UBC Okanagan-specific updates, visit ok.ubc.ca/covid19.

Faculty of Creative and Critical Studies Faculty and Administrative teams will be working remotely following UBC guidelines for physical distancing measures due to the COVID-19 pandemic.

No in-person appointments or meetings will be available during this time, but all services are continuing as usual.

If you have any questions, contact your instructors, or email fccs.ubco@ubc.ca and we will direct your inquiry to the appropriate person.

Information for Students

Winter 2020 Term 1 & 2 Academic Matters

Our three departments – English and Cultural Studies,  Creative Studies, and Languages and World Literatures – welcome students who want to begin or continue their studies with us in September of 2020. Given the ongoing uncertainties of the times, we will have a full slate of online course offerings for you to register in so that you can be sure that your education will not be disrupted by any restrictions to face to face interaction.

The Department of English and Cultural Studies will offer highly qualified instruction in Cultural Studies, Digital Humanities, English, and also in our new courses in Composition and Rhetoric. Once the campus opens wide again and our classes move fully back into real classrooms, you will be able to meet and interact with your professors and move smoothly into your programs of study, based on the coursework that you’ve already completed under these strange conditions.

Languages and World Literatures wants to you to know that, as we continue to navigate the challenges associated with COVID-19, our award-winning faculty will deliver innovative courses in our five program areas: French, German, Japanese, Spanish, and World Literatures.

In Creative Studies, our well-equipped on-campus facilities will be available for student use as circumstances permit. The studio facilities for drawing, painting, sculpture, printmaking, metalwork, woodwork, darkroom photography, media studies and performance, will be managed in accordance with provincial health guidelines and protocols. Whether remotely, on campus, or a blend of virtual and live environments, you can be sure that you will receive dynamic, innovative, and meaningful instruction in Visual, Digital and Performance Arts, Media Studies, Creative Writing and Art History and Visual Culture.

Whether remotely, on campus or in a blend of virtual and live environments, we are committed to supporting students with empathy, resources, and the highest standards of teaching and learning. Your education and wellbeing are our priorities.

We understand that you may have questions about what will it be like to learn online at UBC Okanagan in September. We encourage you to watch a virtual UBC Okanagan Student Town Hall, hosted by the Office of the Provost and Vice-President Academic on June 26, 2020, to get a better sense of what learning online will look like. The virtual town hall showcased a panel of UBC faculty members and a student discussing different facets of the online learning experience, as well as a Q&A session. As the focus of the webinar was on the student learning experience, we encourage you to watch the video in its entirety.

UBC Okanagan will continue to suspend all face-to-face classes and exams for fall term 1 courses. Faculty members will deliver their courses online for term 1.

  • View the list of courses in FCCS that will be taught Winter 2020 Terms 1 and 2.

Please note there has been no decision on the delivery of courses for Winter 2020 Term 2 courses. Information will be available once a decision has been reached.

Summer 2020 Term 1 & 2 Academic Matters

 

UBC Okanagan will continue to suspend all face-to-face classes and exams for summer courses. Faculty members will deliver their courses online for the summer terms.

  • View the list of courses in FCCS that will be taught remotely in Summer Terms 1 and 2.

Approaches to online learning can take different formats; ensure you have a clear understanding of course expectations (e.g. attendance at live lectures, scheduled exams) and have access to the technology required to complete the course successfully.

At minimum, you will need stable internet access and a computer. Please check with your instructor about any other requirements. We strongly recommend you test your technology before the add/drop deadline.

Carefully consider whether the online format works for you; if it does not, please withdraw by the add/drop deadline.

Summer Term 1

  • The last day to add a course or drop a course without a W (and tuition refund) is 11:59 PM PDT Friday May 15, 2020.
  • The last day to drop a course with a W standing is 11:59 PM PDT Friday June 12, 2020.

Stay tuned for information for Summer Term 2.

Summer Term 1

Stay tuned for information for Summer Term 2.

Summer Term 1

  • Late Withdrawal: If you wish to withdraw from a course after June 12, 2020, your request must accompanied with acceptable supporting documentation. Note that we will not approve any requests that claim problems with technology.
  • Out of Time Final Exam: Students must write their exams as stated in the course syllabus, regardless of the time of day at their home. All requests must be accompanied with acceptable supporting documentation.
  • Standing Deferred: Requests for standing deferred will be considered if the student has completed a minimum of 50% of the coursework, has attended classes regularly, and has provided acceptable supporting documentation.

Stay tuned for information for Summer Term 2.

W2019 Term 2 Academic Matters

*Please note the deadline for Term 2 grading requests was 11:59 p.m. May 6, 2020.

Please note the deadline for Term 2 grading requests was 11:59 p.m. May 6, 2020. We are no longer accepting requests. 

UBCO has introduced new grading options for students, available for all FCCS courses:

Students currently registered in undergraduate courses will be given a grade at the end of the exam period and then have until 6 May 2020 to choose one of the following options:

  • Do nothing. The percentage grade stands.
  • Request Late Withdrawal from the course through the Faculty offering it (deadline 11:59 pm PDT, May 6, 2020). The percentage grade is replaced with W.
  • Request Cr/D/F for one or more courses (deadline 11:59 pm PDT, May 6, 2020); the form to request Cr/D/F, details below.
    • Cr = 55% or higher | D = 50-54% | F = 49% or lower

Selecting the Cr/D/F option for any courses may have negative impacts to financial aid, applications for scholarships and awards, applications to post-secondary institutions, etc.

Applying for Cr/D/F standing is a permanent decision that cannot be reversed at a later time. Before you apply for Cr/D/F standing, refer to our frequently asked questions and ensure you understand the implications.

Students are encouraged to email sis.ubco@ubc.ca if they have concerns with the financial assistance or awards implications of taking a course with Credit/D/Fail standing.

How to apply for Credit/D/Fail at UBC’s Okanagan campus

Requests can be submitted until 11:59 p.m. May 6, 2020.

To be eligible for Cr/D/F, a student must complete all the graded components of the course as normal. The instructor will submit the grades as normal, and the grade will appear on the student record.

Please note that this option is only available for students in a degree program, for non-degree students, you may want to consider a late withdrawal or SD. If you have any questions, email fccs.ubco@ubc.ca.

Applying for Cr/D/F standing is a permanent decision that cannot be reversed at a later time. Before you apply for Cr/D/F standing, refer to our frequently asked questions and ensure you understand the implications.

Selecting the Cr/D/F option for any courses may have negative impacts to financial aid, applications for scholarships and awards, applications to post-secondary institutions, etc.

Students are encouraged to email sis.ubco@ubc.ca if they have concerns with the financial assistance or awards implications of taking a course with Credit/D/Fail standing.

Using Credit Standing Courses (‘Cr’) for ENGL Major and Honours Students:

For 2019 WT2 (Jan 2020-Apr 2020), Cr/D/F standing is available for all ENGL courses; however, students who wish to register in or complete a major or an honours in English should consider the following:

Registering in the ENGL Major Program:

If a student wishes to register as an ENGL major, they need “an average of 68% in 6 credits of 100-level English or an average of 68% in 12 credits of English, of which only 6 credits may be at the 100 level.”

‘Cr’ credit is applied to the entrance standard for ENGL majors in the following ways:

3 credits of the requisite 6 credits of 100-level ENGL may be a course for which the student has received Credit standing (‘Cr’); the other 3 credits of 100-level ENGL must be a course for which the student has received a grade of at least 68%.

OR

6 credits of the requisite 12 credits of ENGL may be a course or courses for which the student has received Credit standing (‘Cr’); the other 6 credits of ENGL must be a course or courses for which the student has received an average of at least 68%; only 6 credits, whether these are ‘Cr’ credits or numerically-assessed credits, may be at the 100 level.

Graduating from the ENGL Major Program:

Students who are currently enrolled in the ENGL Major Program are allowed Credit (‘Cr’) standing for up to two ENGL courses.

Registering in and Maintaining ‘Good Standing’ in the ENGL Honours Program:

Cr/D/F standing is available for all ENGL courses; however, students who wish to register in or complete an Honours in English should consider the following admission and ‘good standing’ requirements:

Registering in the ENGL Honours Program:

If a student wishes to register in the ENGL Honours Program, they need “an average of at least 80% in second-year English courses.”

Students seeking admission to the Honours English Program are allowed Credit (‘Cr’) standing for up to three 200-level ENGL credits, where these credits are exempt from calculation in the 200-level ENGL course average.

Graduating from the ENGL Honours Program:

“Once admitted into the ENGL honours program, students must maintain a 70% average in all 300- and 400-level courses.”

Students seeking to remain in good standing in the ENGL Honours Program are allowed Credit (‘Cr’) standing for up to six 300- and/or 400-level ENGL credits, where these ‘Cr’ courses are exempt from the ‘good standing’ average.

Please note: Students seeking CR credits for courses taken Winter Term 2 2020 above the limits set out in this policy should consult with the English Program Coordinator.

Using Credit Standing Courses (‘Cr’) for CULT Majors

Cr/D/F standing is available for all CULT courses. However, students who wish to enter the CULT major are encouraged to maintain percentage grades in 1st and 2nd year CULT courses.

Using Credit Standing Courses (‘Cr’) for FREN Majors:

All FREN courses

  • Impact on graduation: Students must maintain a minimum cumulative average of 65% in their FREN courses to graduate with a French major, French minor, or Combined Major with French.

FREN 345, 355, 457 (upper-year)

  • Impact on FREN480, Directed Studies: Students must have a minimum of 76% average in all upper-level FREN courses.

FREN 223

  • Impact on FREN353, French Grammar: Prerequisite: A score of 65% or higher in FREN 223.

Please note the deadline for Term 2 Late Withdrawal requests was 11:59 p.m. May 6, 2020. We are no longer accepting requests

Late  Withdraw Requests

  • Given the current circumstances, Late Withdrawal Requests are being accepted and processed until May 6, 2020.
  • Students must complete the Late Withdrawal Form and submit it according to the directions on the form. No supporting documentation or signature from the instructor is needed.
  • If you have any questions, contact fccs.ubco@ubc.ca
  • Please note that we are receiving your requests, but due to volume they are taking several days to process; there is no need to send repeatedly.

We will make every effort to mitigate any negative impact on your progress. Nonetheless please keep the following in mind:

  • If you receive student loans, please contact sis.ubco@ubc.ca before withdrawing.
  • If you are a student who receives third-party sponsorship funding, please connect with your sponsor; in the case of Indigenous students contact a Student Advisor in Aboriginal Programs & Services prior to proceeding with a withdrawal, as doing so may result in financial or academic implications for funding.
  • There are potential impacts of course withdrawal on your academic standing. If you do not complete sufficient credits, you may not meet progression requirements (Please refer to your program in the academic calendar for specific requirements).

Your year-level standing requires completion of sufficient credits. The requirements vary by program, but for most programs it is as follows:

    • First year         0 to 23 credits
    • Second year    24 to 47 credits
    • Third year        48 to 77 credits
    • Fourth year     78 or more credits

Request for Standing deferred

  • Students can request a Standing Deferred for any course if  they need more time  to complete the required  coursework, and there is not more than 50% of the  work remaining.
  • Students must complete the Request for Standing Deferred form, and contact their instructor to work out a plan for completion, then submit the form according to the directions. No supporting documentation is required.
  • If you have any questions, contact fccs.ubco@ubc.ca
  • Timed online final examinations will follow the same schedule as the in-class examinations originally planned.
  • Take Home Exams may be organized by your instructor. You should expect communication from them if this is the option that will be taken for your final exams.

Some reminders about final exams:

Familiarize yourself with the Senate Policy on Examinations and the Senate Policy on Student Conduct.

For any timed exams, check your schedule and ensure you have recorded the correct day and time, and that you have any necessary technology. If you have problems while writing an online exam, especially with technology, inform your instructor immediately. If you cannot resolve the problem, it may be best to abandon the exam and submit a request for Standing Deferred (see link above).

Students with Deferred Standing will be able to write a new exam, once instructors have time to develop a new version and organize an alternate time. Please note that students with a Deferred Standing for courses may NOT be able to apply for Cr/D/F standing for those courses since May 6, 2020 is the deadline for requesting Cr/D/F standing.

Graduate students are asked to connect with their immediate supervisor and/or graduate program assistant. The College of Graduate Studies has some helpful updates for graduate students related to program progression.

Incoming Graduate Students: Please note that there will be no changes to funding and TA positions as noted in your offer letter. Questions can be directed to the program coordinators as listed on the graduate program pages.

CCS Building Access

Please note that while the main doors to the CCS building remain open to staff or faculty with SALTO access, all studio spaces and labs are closed. This includes: the darkroom, print studio, all drawing/painting/sculpture studios, metalwork shop, woodwork shop, MAC lab, Spark Lab. Students are not permitted to access any of these spaces.

CCS Building Access and Opening Hours

Notice for fall 2020: There will be limited access to studios and labs with new protocols including an online training course and booking system. See below for information.

Students will be able to enter the CCS building, but will not have SALTO access to studio spaces. Those spaces will be opened daily (Mon-Fri, 8am to 4pm) by the studio technicians ONLY if the space has been pre-booked by a student.

FCCS COVID-19 BADGE COURSE

FCCS COVID Badge

In order to follow the recommendations of local health officials and to comply with WorkSafe BC regulations, new policies have been implemented to ensure students can continue to work safely in respect to COVID-19.

Any student, staff or faculty member that would like to book studio space in the CCS building must complete this FCCS COVID-19 Badge Course and sign up for the Gearspace Booking System in order to book studio space and gear needed for coursework.

Students must be registered in a course in FCCS where the use of studio space or equipment is needed for your class project.

NOTE: You must use your CWL to login. Canvas works best on a desktop computer or with the CANVAS app on a mobile device.

Information  for Faculty

Merit/PSA

  • The requirement to submit annual reports for the purposes of merit/PSA assessments has been extended  to to May 4, 2020.
  • The dean’s offices deadlines to get the necessary documentation to Faculty Relations to process the increases is extended to June 24, 2020.
  • Assessments will be conducted remotely.

Tenure and Promotion

Tenure-track faculty (both Research and Educational Leadership streams) are understandably concerned about how the “research shutdown” and rapid transition to remote learning this spring and, likely, well into the summer and beyond, may negatively impact the development of your scholarly and educational records. The administration is currently discussing this matter with the Faculty Association, and you will updated with any developments. The Collective Agreement currently allows some flexibility for  granting extensions to the “tenure clock”, and Dean Traister is prepared to have that discussion with each of you whether or not the administration and FA can reach a system-wide agreement.

We need to develop a plan for offering a fully remote curriculum for the Fall of 2020. Your department heads will be in touch with your program coordinators and units to spin this up. The shortest version: we need to look to the incoming first-year cohort; our ability to attract a strong cohort and minimize the Covid-19 fallout, so to speak, may well depend on our capacity to offer remote learning at least to first-year students. This way, we don’t turn the short term crisis into a longer term loss for the robustness of our faculty and programs.