Thesis Defence Process
We have provided step-by-step instructions on the thesis paperwork process with a flowchart to help you prepare your thesis paperwork properly and ensure you are on track to defend your thesis
Pre-Defence Paperwork
- Supervisor collect, sign and send to Graduate Assistant (gradstudies.fccs@ubc.ca)
- MFA Artwork Recommendation for Examination (completed before exhibition is installed)
- Signed by: Supervisor, Committee, Program Coordinator
- Notice of Master’s Thesis Oral Examination
- Signed by: Neutral Chair, Committee, Supervisor, Graduate Student, Program Coordinator
- Master’s Thesis Oral Examination Announcement
- Completed by supervisor OR send a copy of Thesis to Graduate Assistant and they will complete
- Electronic Copy of Thesis for Examination (this is also sent to committee)
- MFA Artwork Recommendation for Examination (completed before exhibition is installed)
*Note: Above items due 4 weeks before proposed defense date; MFA Artwork form due before exhibition is installed
- Supervisor collect and send to Neutral Chair
- Final Master’s Thesis Oral Examination- Neutral Chair’s Report
- Master’s Thesis Oral Examination Neutral Chair Responsibilities
- Voting Ballots
- Final Oral Examination Committee Members Report
- Supervisor fill out online form
Post-Defence Paperwork
4. Supervisor or graduate student collect, sign and send to Graduate Assistant (gradstudies.fccs@ubc.ca)
- Master’s Thesis Approval and Program Completion Form
- Signed by: Supervisor, External Examiner, Committee, Program Coordinator
- Thesis Dissertation Cover Sheet
- Signed by: Graduate student
5. (Optional) Graduate student collect, sign and send to Graduate Assistant (gradstudies.fccs@ubc.ca)
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- Request for Approval to Withhold Dissertation
- Signed by: Graduate student, Supervisor, Program Coordinator
- Request for Approval to Withhold Dissertation
*Note: Timeline for post-defence documents
- No revisions: submit within 3 business days of defence
- Minor revisions: submit within 2 weeks of defence
- Major revisions: submit within 6 months of defence
Thesis Forms and Information
The College of Graduate Studies has prepared information to assist students with the preparation of their thesis and have outlined the defence scheduling process. Any questions about this process can be discussed with the students supervisor and the Graduate Program Assistant.
MFA students are required to submit an Artwork Recommendation for Examination form signed by their supervisory committee prior their exhibition, performance or creative work dissemination.