Graduate Degree Progress

The forms and information on this page will help in outlining the progression through your graduate program. Most forms require approval from the students supervisor, committee and program coordinator.

All completed forms must be brought to the Graduate Admin Assistant in FCCS for processing and submitting to the College of Graduate Studies.

Program Plans

Each graduate student from all programs is required to submit a program plan outlining their plan for courses and confirming their supervisory committee.

  • MA and PhD IGS Students program plans are due October 15th of the first term of study
  • MFA and MA in English Students program plans are due November 1st of their first term of study

Research Production Plans

Graduate students from all programs are required to complete a research plan for their thesis, creative work or research paper. The proposal is an iterative process in which the student refines and revises the proposed research based on feedback received from the supervisor and supervisory committee.

  • MA in English Students production plans are due Mar.1st of their first year
  • MFA Students production plans are due Nov.1st of their second year

Annual Progress Report

The Annual Progress Report form is required by the College of Graduate Studies and is reviewed by the appropriate FCCS Graduate Coordinators.  It is used to track the general progress of the student and ensure that course work is being completed in a timely fashion.

The internal FCCS deadline for the report is no later than May 15th of each year. An email will be sent to all students notifying them of the deadlines and process.

Annual Progress Report

PhD Candidacy Requirements

We have prepared guidelines for PhD students in the Faculty of Creative and Critical Studies. These guidelines are not prescriptive, but they contain expectations about timelines and the comprehensives examination process.

PhD Degree: Candidacy and Comprehensive Examination Guidelines are governed by the College of Graduate Studies.

Registration Forms

Sometimes students need to request changes to their registration, late withdrawals, register in a directed studies or special topics course, or have special requests to take a course at UBC Vancouver, or another institution. For all of these requests, a form must be completed and approved by the students supervisor, program coordinator and the College of Graduate Studies.

Thesis Forms and Information

The College of Graduate Studies has prepared information to assist students with the preparation of their thesis and have outlined the defence scheduling process. Any questions about this process can be discussed with the students supervisor and the Graduate Program Assistant.

MFA students are required to submit an Artwork Recommendation for Examination form signed by their supervisory committee prior their exhibition, performance or creative work dissemination.

Tips for Soliciting Reference letters

Reference letters are one of the most important aspects of a student’s scholarship application. The College of Graduate Studies has prepared a sheet of helpful tips to help guide you in soliciting reference letters that stand out.

Funding, Awards and Scholarships

UBC Okanagan is committed to supporting and encouraging our students to reach their full potential during their studies. Both FCCS and the College of Graduate Studies offer a number of merit based scholarships and awards to support our students in research and creation activities.

Each academic year, we have openings for Graduate Teaching Assistants (GTAs), and individual faculty also offer Research Assistant positions graduate students when funding is available.

Creative Practice Ethics Statement

The Creative Studies department is committed to ethical creative practice. Faculty and students engaged in creative practice are expected to be prepared to articulate how their work aligns with the ethical standards of the disciplines and sectors they are a part of.

If creative practices are employed as part of research projects in the humanities, social sciences and natural sciences, then they may be subject to REB review and approval.

Ethics Statement

College of Graduate Studies

The College of Graduate Studies web site is full of helpful information and links for all students as you progress through your graduate program.

Other forms and information